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Privilege Leave – Definition, Rules, and Benefits

What is Privilege Leave?

Privilege Leave is like your job’s “vacation fund” that you earn over time—it’s paid days off (beyond weekends or holidays) for chilling, travel, or handling personal stuff, like weddings or just staring at the ceiling guilt-free. You rack it up as you work (e.g., 1.5 days per month), and it’s yours to cash in whenever, if the boss greenlights your escape plan. Unlike sick leave, it’s for planned downtime, not sniffle emergencies. Think of it as a perk for adulting hard, so you can recharge without your wallet crying. (But fair warning: Some companies call it “earned leave” or “annual leave”—same vibe, different label.)

Accrual of Privilege Leave

Privilege leave is earned over time as employees continue their service with the organization. The accrual rate varies by industry and organization, but it is usually based on an employee’s actual working days. An example would be that, in many companies, an employee earns 1 day of privilege leave for every 20 days worked. In other organizations, a fixed number of days for privilege leave allowance would be given for the whole year, with accumulation on a monthly or quarterly basis. The privilege leave may be credited once a year at the beginning of that year; alternatively, it may also be credited proportionately with regard to the employee’s tenure throughout the year. 

Eligibility for Privilege Leave

For employees to qualify for privilege leave, certain criteria specified by the employer should be met. General eligibility conditions include the following:
  • Minimum Service Requirement: Employees need to fulfil the eligibility criteria for privilege leave only after completing a defined period of continuous service, normally ranging between six months and one year.
  • Employment Type: Full-time employment is generally granted privilege leave; contractual, temporary, and sometimes probationary kinds of employment may have limited or no access to it.
  • Accrual Basis: Privilege leave is accrued based on the number of days worked; different organizations have optional rates of monthly, quarterly, or yearly accrual.
  • Restriction on Probation: Some organizations do not permit the shifting of privilege leave during probation.
  • Limit to Carry Forward: Some organizations permit the carry forward of privilege leave, while others have limits on how many days may be carried forward.
  • Encashment Policy: Subject to company policy, employees may be eligible for encashment of privilege leave, particularly upon retirement or resignation.
  • Workload Constraints: The grant of privilege leave is subject to business needs, meaning that approval is dependent on operational feasibility and workload.
  • Application & Approval Process: Employees must duly follow the application and approval mechanism to avail themselves of privilege leave.

Privilege Leave Application

The application for privilege leave is nothing but a structured procedure for the consideration of the smooth functioning of workflow management. Generally, the following are the steps involved in the process of making applications:
  • Leave Balance Checking: Employees must check leave balances relevant to privilege leave via the HR payroll portal, payroll system, or HR department.
  • Leave Application Preparation: Employees must write down the full leave application, stating the period of leave, reason (if required), and any other supporting details.
  • Application Submission: The leave application must be submitted to the reporting manager or the appropriate HR system.
  • Approval Process: The manager assesses the request concerning workload, business operations, and implementation feasibility before granting approval.
  • HR Processing: Upon approval, HR records the leave so the employee is in line with company policy.

Privilege Leave vs. Other Leaves

The understanding of privilege leave versus the other types of leave enhances employee decision-making with regard to leave choice:
  • Casual Leave (CL): Casual leave is granted for short-term, unplanned absences for personal reasons. Usually, it is limited and cannot be carried forward.
  • Sick Leave (SL): Sick leaves meant for health-related absences may require medical verification. It cannot be encashed, unlike privilege leave.
  • Privilege Leave (PL): Privilege leave refers to planned leave, which may be accumulated, carried forward, or encashed depending on the company policy.
  • Compensatory Leave: Compensatory leave, given to employees who work extra hours, weekends, or public holidays, is adopted by some companies.

Mrs. Manju Diyya

Vice President – Tech
She is a versatile professional with a robust educational foundation spanning both the realms of chemical engineering and physical sciences. She holds degrees from esteemed institutions such as JNTU for Chemical Engineering and Osmania University for Physical Sciences. Additionally, she has expanded her expertise by earning a certification in Data Science from Intellipaat in collaboration with IIT, Chennai. With a solid background in both academia and practical application, she demonstrates a profound understanding of data science, particularly in artificial intelligence (AI) and machine learning (ML). She is a dynamic individual characterized by her analytical mindset and a proven ability to drive meaningful outcomes through data-driven methodologies.

Mrs. Yuhana Hassan

Associate Vice President – Strategic Planning & Business Expansion
With almost a decade of distinguished experience in senior business management, she brings a wealth of expertise in overseeing different divisions within the IT sector. Known for her strategic thinking and deep understanding of global market trends, she has successfully expanded businesses across vibrant markets in South East Asia and the Middle East. As a leader, she has led efforts in brand development and strategic planning, driving organizational growth and positioning the company as a market leader. Beyond her strategic role, her dynamic leadership style and unwavering commitment to excellence continuously boost our company’s performance.

Chandra Babu T

Lead – Business Development
IT professional with 20+ years of experience in program management, product management, delivery management, pre-sales, and process management. Started career as a Java developer from there onwards rose to different positions in companies like Birlasoft and Unisys Global Services. Major projects are involved in GE Money, Angola National ID, United Airlines, SIDBI Bank’s Enterprise Loan Management System, Bayshore Community Healthcare Services & Health Serve, etc.

Jeelani Sheik

Chief Marketing Officer
Jeelani Sheik, a seasoned marketing leader with 20+ years in the IT industry, specializes in digital marketing and product development. His expertise lies in leveraging data-driven insights in digital marketing to produce the best possible results within budget constraints, fueling growth for small enterprises and startups. Beyond marketing, Jeelani’s proficiency extends to delivery management, strategic planning, and process development, evident in his track record of establishing and scaling delivery centers, fostering key relationships, and leading transformative programs during his tenure in TCS and Tech Mahindra. As Spryple’s CMO, he drives innovative marketing strategies, enhancing brand visibility and spearheading growth.

Srinivas Somisetti

Chief Product Officer
Srinivas, an experienced IT leader with over 20+ years of expertise, focuses on product and project/operations management. He ensures top-notch software quality in various sectors such as HRMS, healthcare, ERP, and general insurance, serving major clients in India, Middle East and the USA. Starting his HRMS journey in 2001, Worked for Temple Technologies, 3i Infotech, Saahi Systems and Tetrasoft companies, played SME Role in conceptualizing and Developing HRMS Solutions in his previous companies and also took the ownership of multiple HRMS implementation systems. Proficient in both Waterfall and Agile methodologies, especially Scrum, he has played a key role in establishing quality processes, contributing to achieve CMMI level 3 in multiple organizations. He continues to support startups, offering assistance from their inception. He also excels in developing e-commerce platforms and news portals. Beyond IT, he manages his family’s school business.

Sree Lahari Raavi

Co-Founder SPRYPLE HR
Over the course of the last 10 years, her unwavering dedication and unparalleled expertise have played a pivotal role in transforming our startup’s trajectory. In these 10+ years of her startup journey, she has guided the teams in developing applications in Healthcare Technologies (Sanela Healthcare). In addition to this, she has managed the delivery of client projects like NDTCO and Hibbett. Her tenure at Accenture, serving esteemed clients such as Zurich Financial Services, underscores her depth of experience and her capacity to navigate complex challenges with finesse.

Mr. Sriganesh Sivasubramanian

Sr.Vice President – HR Lead
HR professional with a Master’s Degree in Commerce and an Executive Post Graduate Diploma in HR Management. Had been with IT majors and MNCs, viz. HCL Technologies, Deloitte Consulting, Tech Mahindra, and Sanela Technology for over 35 years in a managerial capacity for Talent Management, Talent Acquisition, Talent Development, and Global Mobility Management. Green belt certified process improvement specialist from Deloitte .

Mr. Venkateswarlu Boora

Chief Executive Officer
Venkateswarlu Boora, as the founder and CEO, being a Techpreneur, has transformed the HRMS & Payroll solutions landscape. Started journey with Healthcare Technology Solutions. He is known for his customer-centric approach followed by relentless innovations in Information Technology. In his 25 years of IT journey, worked for MNCs like TCS, Accenture, and served major clients like Zurich Financial Services, Bank of America, AC Nielsen, CVS Caremark, Ericsson, and HR across North America, Europe, and Asia Pacific. In his journey as a techpreneur, he established teams and provided many IT solutions for both Public and Private sectors in India, Malaysia, and the USA. His ventures, Sanela Healthcare Software and Sreeb Technologies, proudly count ISRO, NDTCO, and Hibbett among their esteemed clients.