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Home | Glossary | C | Calibration Meeting – Definition, Objectives, and Best Practices

Calibration Meeting - Definition, Objectives, and Best Practices

What is Calibration Meeting?

Calibration Meeting is a structured discussion among managers and HR to align performance ratings, ensure consistent evaluation standards, and reduce bias in employee assessments. These meetings help standardize how performance criteria are interpreted and applied across different teams or departments.
Example: Several managers might meet to compare how they’d rate similar performance levels, ensuring a “meets expectations” rating means the same thing across the organization.

Key Goals

  • Fair ratings across teams
  • Consistent standards
  • Reduced personal bias
  • Clear expectations

How They Work?

Before the Meeting

  • Gather performance data
  • Review employee ratings
  • Prepare discussion points

During Discussion

  • Compare evaluations
  • Discuss differences
  • Find common ground
  • Make adjustments

Wrapping Up

  • Agree on final ratings
  • Document decisions
  • Plan next steps

Benefits

  • Everyone uses same standards
  • Fairer decisions
  • More trust from employees
  • Better feedback quality

Common Challenges

  • Strong disagreements
  • Time management
  • Hidden biases
  • Different management styles

Making Them Work

  • Set clear rules
  • Use data, not just opinions
  • Give everyone a voice
  • Stay focused on facts

Where They Matter Most

  • Performance reviews
  • Promotion decisions
  • Hiring choices
  • Salary adjustments

Remember: Good calibration meetings aren’t about forcing agreement – they’re about ensuring fairness and consistency across the organization.

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